An effective communication skill is one of the top qualities that are needed to effectively deliver the message.
It is highly valued in both personal and professional life. However, communication styles differ from person to person. In this article, we will discuss communication, its types, and how we can use them to communicate effectively in both personal and professional life.
What is communication?
Are you wondering, “What is communication?” Communication is the process of sharing information from one person, group, or place to another. Every communication process involves at least one sender, message, and recipient.
However, many people consider communication to be a very simple process. It may sound simple but it is one of the most complex subjects.
There are various means of communication such as radio, print, television, telegraph, phone, and many more. However, the transmission of a message from sender to receiver can be affected by many factors including emotion, means of communication, cultural situation, language barrier, location, etc.
When a person is communicating, there can be unlimited recipients with multiple perspectives.
This is one of the reasons why people offer different choices of words. An effective communicator will minimize potential misunderstandings and address issues at every stage in the communication process.
They will understand their audience and choose a powerful method of communication to convey the message.
What are the different types of communication?
Communication skills are highly essential for strong and healthy work culture. It is an act of sharing information from one person or group to another. However, there are 4 different types of communication: verbal communication, nonverbal communication, written communication, and visual communication.
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Here, these are the 4 various types of communication that will help you jump ahead in the conversation:
- Verbal communication
- Nonverbal communication
- Written communication
- Visual communication
Verbal communication is one of the major modes of communication that is done when two or more people talk to each other. It can be face-to-face, conference calls, Skype, and more.
Verbal communication is one of the most common types of communication often used during video conferences, phone calls, presentations, one-to-one conversations, and more.
Nonverbal communication is one of the 4 types of communication used to communicate without words. Body posture, eye contact, and facial expressions are some of the key elements of nonverbal communication.
In simple words, it is the passive form of communication through which you represent your thoughts and feelings. You can even communicate and represent yourself through how you dress!
Written communication is one of the best techniques of communication, which is the act of writing, typing, and printing symbols to convey the message to the audience. It is highly helpful as it records the information in writing for reference.
However, information is generally shared through blogs, letters, books, pamphlets, memos, emails, and more. For better understanding, you can communicate your business planning writing form to ensure that everyone gets the same message for future reference.
It is highly powered by social media platforms like YouTube, Instagram, and other digital platforms. In simple words, it uses diagrams, photographs, charts, graphs, and diagrams to communicate information.
Importance Of Communication
Have you ever thought about why communication is important in an organizational structure? Having strong communication skills removes many errors from an organization. Poor communication skills can often lead to misunderstanding and frustration among employees, reducing their productivity.
The importance of communication cannot be measured in a few elements. It is the major factor in the existence of business ventures. Several common barriers affect communication within the organization. Lack of productive communication can lead to organizational failure.
Here is some general importance of communication that can help you:
Helps in increasing the productivity of the company
Any organization will achieve an increased success rate if employees are communicating effectively. Providing adequate information at the right time can save a lot of time and increase efficiency in the organization. It will also enhance teamwork and employee relationships.
Comfortable Working Space
An employee is comfortable only when he can communicate with his colleagues or subordinates. If communication is not taking place in the organizational hierarchy, it will create mental chaos.
It is important to fulfill the requirement of each and every employee to work in the organization. It will bring productivity and motivate the employees to achieve the company’s goal on time.
Firm Decision Making
In order to make the right decisions in the organization, the employees, stakeholders, subordinates, and directors need to discuss the relevant topics.
While exchanging ideas, the company can develop innovative elements that can help the organization make the right decisions to achieve its goals. In addition, it will also keep the company well structured.
Enhances Managerial Efficiency
Effective communication improved managerial efficiency. No organization can perform better and achieve its common goals without communication.
However, the efficiency of the manager depends upon the manner of communication with the members of the organization.
Build Job Satisfaction
Effective communication builds job satisfaction among the employees and increases trust and confidence among the management. It encouraged participation in the events organized in the organization.
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Tips for effective types of communication process
There are many interactions in a workplace, and improving it can make a huge difference within the organization. Here, we are representing some of the best tips for four effective communication types through which you can enhance your skills.
Verbal Communication Tips
Think Before You Speak
This is one of the best tips to become effective in verbal communication. Taking the time before your message allows you to organize your thoughts in the most concise and concise way possible. If someone rushes to provide information without thinking it through, they may not come across as you wish.
Know Your Audience
Communicating your message in the best possible way requires understanding your audience and thinking from their perspective. People are different, and they have different opinions and knowledge.
To make sure they get your message easily, you need to understand them and discuss technical topics.
So, before presenting any information, ask your audience what they want and need. You can consider this a customized approach to keep your audience interested in hearing the relevant information you provide.
Consider Your Body Language
Your body language can affect the overall message you deliver to your audience. When giving a presentation, you should have relaxed body language, avoid biting your lips, stiffening your body, or crossing your arms.
This will convey a sense of confidence in you, and people will be more interested in listening to you.