Be it any type of virtual event, a meeting, or a conference, the world is going virtual and only for the best reasons. Companies and organizations from every industry have witnessed the efficacy of the modern approach of hosting significant meetings.
However, hosting a virtual meeting comes with various aspects that ensure the efficiency of the event, and choosing the best virtual meeting platform stands first in the case. The market is filled with countless online meeting platforms, providing different features and tools. In this blog, we have curated the top key features of a virtual meeting platform to help you choose the best online event solution.
Pay close attention to these features while choosing a suitable virtual meeting platform to host a successful virtual meeting.
1) Multi-Device Compatibility
Through a virtual meeting platform, the organizer can reach a global target audience in one go. It also means that people might be using different devices and browsers to attend the meeting. Therefore, it is vital for the virtual meeting platform to function productively on all types of devices and browsers. In the present times, employees require access to virtual meetings without any hassle and time waste. Hence, the platform should also function well on mobile phones. It is so that the attendees can join the online meeting from the available or preferred device.
Also, like over a laptop or desktop screen, the video display settings are both automated and customizable, these features must be provided to your remote attendees attending the event from a mobile.
2) HD Video & Content
Moving from the traditional format of organizing corporate meetings and conferences to the modern virtual format comes with multiple modifications. And, the audience, as well as the employees, are required to get the hang of these modifications. Therefore, amidst the changes, the most significant thing to organize successful meetings is to provide quality content and video. Your remote virtual attendees do not want to see their teammates in a pixelated version. Therefore, choose a platform that provides HD content and videos. Not just this but also a strong and reliable internet connection to ensure that there are no lagging or blurry representations during the meeting.
3) Screen-Sharing Capabilities
Screen sharing is a vital virtual meeting platform feature, required to help bridge any form of communication gap between the attendees and the host. With the help of this feature, you can ensure that your remote attendees can efficiently comprehend what is being presented during the meeting. It not only makes the process of presenting the PPT’s easier but also aids the meeting with various visual aspects that enhance the success prospects of your meeting.
4) The Built-In Recording Feature
While organizing a significant virtual meeting, the organizer always strives to reach a wider audience or the people who are supposed to attend the meeting. However, it is possible that some people might miss out on attending the meeting. For such cases, the feature of built-in recording can play a vital role. Not just this but this feature also makes it possible for your attendees to view the recording in cases of doubt or in cases where they forget any vital aspect of the meeting.
5) Excellent Interactive Tools
Interactivity is a very important feature when it comes to hosting a virtual meeting. It is so because attendee engagement plays a significant role in ensuring the success of the meeting. And, interactive features at any virtual event enhance the prospects of attendee engagement. Therefore, it is vital for the virtual meeting platform you choose to provide exceptional interactive tools. Mentioned below are some of the top interactive tools essential to host a successful virtual meeting:
- Live Polls
- Live Q&A Sessions
- Contests and Trivia Sessions
- Chat Rooms
- Multi-Format Communication
- Virtual Group Discussions or Personal Chat Options
- Signature Wall
6) Customized Virtual Meeting Venue
With the help of this feature, you can recreate the on-site event experience for your remote attendees. As we move to the virtual format of hosting meetings, customization gains matchless preference. Using the exceptional tools of customizing possibilities, you get the opportunity to simulate the traditional format by using various branding and designing aspects. You can not only create a preferred background design for the meeting room but also add your organization’s branding in various different locations at the virtual meeting venue.
7) On-Event Announcements
While attending a meeting over a virtual platform, it is vital to keep your attendees updated with the different sessions running throughout the meeting. With the help of this feature, you can also keep your attendees engaged by updating them with pop-ups. It will also ensure that your remote attendees don’t miss out on any important session during the meeting. By providing a call-to-action tool to the announcement like an option to redirect the user to the meeting room, you can also enhance the interactivity at your online event.
8) Engagement Tools
An advanced virtual meeting platform renders the users with countless engagement tools that further improve attendee engagement at your online meeting. From gamification to networking tools, an innovative and experienced virtual meeting solution understands the significance of various engagement aspects. Specifying the networking aspect, it plays a vital role in the type of meetings that brings together a global audience. For example, at a virtual town hall meeting or a virtual annual sales meeting. Mentioned below are the top engagement features provided by an advanced virtual meeting platform:
- B2B Meeting Scheduler
- Networking Tables
- AI Matchmaking
- Business Card Exchange
- Social Walls
- Virtual Photo Booths
9) Seamless User-Experience
The world is still in the process of getting used to the virtual event features and experience. Therefore, it is very significant for any virtual event platform to provide a seamless user experience and an easy user interface to your online attendees. This way, your remote attendees will easily get the hang of the modern format for hosting events. A seamless user experience also keeps your attendees interested and engaged throughout the virtual event.
10) Proper Meeting Reports and Analytics
An advanced virtual meeting platform renders the users with a comprehensive virtual event report and analytics. It includes everything from the registration data and meeting hotspots to the attendee footprint and data exchange & downloads. This data not only helps you to analyze the efficacy of your meeting strategies but also in organizing improvised virtual meetings in the future.
Keep these ten features in mind to opt for the best & the most suitable virtual meeting platform for your online meeting. Also, by putting these features in use, you can organize successful online meetings in one go!